Collect OSHA Respiratory Questionnaires Electronically

​QYK is a proven method to collect OSHA respiratory questionnaires electronically. It eliminates the challenges posed by paper record keeping and offers an easy-to-use alternative for managing data. 

---

​At CaraFlow, we work with over 650 hospitals across the country on streamlining workflow. So far, we’ve focused a lot of our energy on influenza vaccination surveillance, but we’re constantly communicating with our customers to identify other areas of difficulty with data capture. One that’s come up consistently is the OSHA respiratory questionnaire. As mandated by law, this form must be collected from all employees who wear a respirator. At a hospital, that number can be quite large, so processing the paperwork can be a significant challenge. 
​

Do away with paper record keeping

​Organizations attempt to process these questionnaires in a few different ways. One is the traditional paper method. This is perhaps the most challenging of all. Having to physically collect packets of paper from hundreds or thousands of employees involves numerous opportunities for errors. Paper can be misplaced, misread, or damaged. Moreover, all that paper has to be filed away somewhere and organized so that an individual’s record can be pulled upon request. Faxing only increases the headaches. Departments that collect these forms—like employee health—will often have just one fax machine. Collecting forms from a hospital full of employees becomes like pouring too much water through a funnel. Huge backlogs accumulate on the machine and the administrative task of sifting through all the paper increases in difficulty. Email can ease the burden slightly, but complications persist. Since the questionnaires must be filed and accessible, each individual email presents an additional task. The file must be manually renamed and saved, meaning department staff have to spend hours or days on this repetitive process. Finally, staff members must access individual records within electronic medical records to manually answer any required questions based on the questionnaire. 
​

The solution: Electronic data capture

​A solution exists to eliminate all this frustration. QYK solutions from CaraFlow allow hospitals to collect OSHA respiratory questionnaires electronically. The process is simple:
​

1. Employee logs in to QYK and submits questionnaire
2. Administrator reviews and processes questionnaire
3. Records are housed and accessible within QYK Management Console
4. Optional: Data from questionnaires are mapped to EMR system
   
   

This process does away with the headaches caused by paper processing or email collection. With QYK, you have a platform to both collect and retrieve OSHA respirator evaluations automatically. Each time a questionnaire is processed, it is logged in QYK Management Console. This running log replaces physical paper files—and the collection process is totally automated! If an individual record needs to be pulled, simply select it and click the “PDF Report” button. If multiple records need to be pulled, simply repeat the process and select multiple rows in the database.

Some of our customers also spend time making manual entries into their EMR systems based on individuals’ responses to the questionnaire. With QYK, it is possible to generate an upload file that can map changes to hundreds of individual records within the EMR at once. This added convenience eliminates the repetitive process involved in updating individual records manually.

QYK is a proven method to collect OSHA respiratory questionnaires electronically. It eliminates the challenges posed by paper recordkeeping and offers an easy-to-use alternative for managing data.

If you’d like to learn more about using QYK for OSHA respirator evaluations, call us toll free at 888-853-9539 or visit us online to request a demo.